Project Coordinator

Columbia, MD

Job duties include, but are not limited to:

  • Processing, generating, and tracking purchase orders, submittals, RFI's, and other miscellaneous addenda.

  • Utilizing Timberline Project Management Software, Project Coordinators will generate and track the following project specific documents: purchase orders for vendors and material suppliers, submittals for virtually all products and materials utilized, RFI’s as required by information received from project management and site team, and meeting minutes and agendas for weekly client meetings and PM/PC meetings.

  • Based on site locations and specific needs, conduct weekly or bi-weekly site visits to update binder information and assist with site organization.

  • Site work may include, but is not limited to: site logistics set up (First Finish field office, housing/apartments, rental/storage equipment, fencing, dumpsters, etc.), pre-existing conditions inspections, assistance with First Finish three-part punch process, create of various room layout documents for use by field personnel, product and material inspections, inventory and reconciliation, track product returns/credits, confirm material specifications and take-offs.

  • Create, populate, distribute, and maintain project-related binders, including but not limited to: project coordination binder, purchase order binder, field binder (includes emergency action plan, and safety data sheet components), submittal binder, payment binder, warranty/O&M binder, and other various field binders as needed.

  • Assist in the development, distribution, and tracking of subcontractor agreements which includes the vetting of subcontractors Certificates of Insurance (COI’s).

  • Monitor and update the master subcontractor tracking sheet (MSTS).

  • Assist with required updates of the project specific drawings and specifications based on pre-existing site conditions, RFI responses, changes, and addenda.

  • Maintain comprehensive product procurement information including specifications, vendors, installations locations, lead times, shipping dates, and delivery dates.

  • Review project specific daily reports each morning and communicate with appropriate team members based on information provided or needed.

  • Distribution and communicate with subcontractors and vendors via phone, email, RFP’s, and/or Dropbox. This may include but is not limited to: purchase order and subcontractor agreement correspondence and execution, project or change request bidding, product pricing, plan/shop drawing provisions or updates, product/material specifications, and warranty information.

  • Project related meetings, and meeting agenda and minute compilation.

  • PM/PC meetings based on specific project needs and timing. The PC is responsible for ensuring multiple documents are printed or electronically available.

  • Communicate consistent and accurate product procurement and reconciliation information with all team members with primary emphasis directed to and with the project specific Yard Manager. This includes project specified materials as well as building materials and FF&E. FF&E tracking may include assisting with pick lists, damage reports, warehousing inventories, and other tracking.

  • Based on project and bidding needs, the Project Coordinator may be required to assist in estimating with various subcontractors and vendors.

  • Product resubmissions and other strategies are utilized for potential value engineered cost savings.

  • Upon project award, coordinate, and negotiate any potential buy-down with vendors and service providers.

  • Assist with product take-offs through a variety of methods including, but not limited to: plan review and measurement, finish schedules, field measurement, FF&E Matrix, and project specifications.

  • Utilize TimberScan software to process weekly vendor and subcontractor invoices.

  • Monthly financial tracking and reconciliation.

  • Submit change orders to vendors for purchase orders as required.

  • Gather pricing and other information for submission of owner change requests.


  • Must have thorough business knowledge of the construction industry as it relates to light commercial and hospitality renovations.

  • Effective presentation, interpersonal, organizational, and communication skills.

  • Must be a strategic thinker and multi-task-oriented individual with strong problem resolution and leadership capabilities.

  • Minimum of 3 years’ experience in the construction/renovation field with concurrent supervisory experience.

  • Experience in supervising concurrent, multi-faceted projects where difficult situations may arise regularly.

  • Must be familiar with the use of hand and power tools related to construction.

  • Ability to read and understand MEP, ID, and architectural plans and drawings.

  • Proficiency in Microsoft Office (Project, Word, Excel, Outlook) and other project related software.

  • May be required to travel abroad to project sites to manage projects.

  • Must be a team player and maintain a quality team environment.

Build Your Career

Are you interested in joining our growing team and consider yourself a good fit for this position? If so, we'd love to hear from you. Please fill out your name and email, and upload your cover letter and resume to apply now!